Town Clerk

Virginia A. Knowlton

Town Office
369-4235 x4
Office Hours : Tuesdays, Thursdays, Fridays  9:00AM – Noon  


Voter Registration

THE LAST DAY to register to vote for the 08 November State (Presidential) Election will be Wednesday, October 19, 2016.  On that date, the board of Registrars will hold special hours from 12 noon until 8:00 p.m. in the town office building at 32 Main Street.  You may also register or make changes any Tues., Thurs., or Friday between 9 a.m. and noon prior to 19 October, or you may request a mail-in registration form from the town clerk.  All registration information must be postmarked prior to the registration deadline.

Absentee Voting

Any registered voter planning to cast an absentee ballot for the 08 November election is reminded that applications must be filed before noon on the last business day before the election (07 Nov.).  Absentee ballots may be mailed or voted in person at the clerk’s office prior to election day.  All absentee ballots must be received prior to the 8 pm closing of the polls. About 10% of the vote is usually cast by absentee ballot.

Some people are of the belief that absentee ballots are only counted in the event of a tie – THIS IS FALSE!!!.  Absentee ballots are processed throughout the day during polling hours.  The Clerk reads each name into the record at check-in and check-out, opens your sealed envelope and your ballot is cranked through the ballot box to be counted with all regular ballots.  (If you choose the early voting option, your ballot will be handled in the same fashion.)

Early Voting

The inspiration for Early Voting was originally based on the concept that it would provide the benefit of reducing long lines on Election Day and increase voter participation.   The Town of Conway turnout rate for a Presidential Election has consistently been between 88 and 92 percent over the last 20 years. With an additional 20+ hours of early voting time, perhaps we should expect a100% voter turnout in November 2016?

Early voting is supposed to offer the opportunity to administer the proper paperwork for inactive voters in a more calm setting, reduce the burden on poll workers while the polls are open, and provide an avenue that doesn’t require voters to adhere to the Absentee Ballot requirements.

950 CMR 47.03 (1,2) states that early voting shall be conducted during the usual business hours of each local election official from the eleventh business day preceding the general election until the close of business on the business day preceding the business day before the election. A city or town may, in its discretion, provide for additional early voting hours beyond the hours required by this subsection, including weekend hours.   Three hours of weekend voting are encouraged but not required of towns with fewer than 5,000 voters.  Conway had 1,453 active voters as of 16 Sep 2016.

Conway Early Voting Schedule

9:00 a.m. until 12:00 noon at the Town Office Building, 32 Main Street on Tue, 25 Oct; Thurs, 27 Oct;  Fri, 28 Oct;  Tue, 01 Nov; Thurs, 03 Nov; and Fri, 04 Nov.

9:00 a.m. until 12:00 noon at the Town Hall Building, 5 Academy Hill Rd on Saturday, 29 Oct.

Election Day Polling Hours

POLLS for the 08 November 2016 State Presidential Election will be open at the Town Hall, 5 Academy Hill Road, from 7 a.m. until 8 p.m. 


Please License Your Dog

STATE LAW REQUIRES that dogs be licensed each year.  Licenses are available from the Town Clerk on Tues., Thurs., and Fri. mornings between 9 a.m. and noon.  Owners who find the hours inconvenient may purchase licenses by mail at P.O.Box 240, Conway – please include SASE bearing 70-cents postage.

Make checks payable to the Town of Conway – Males and Spayed Females are $3.00 each; Females are $6.00 each.  The following information must accompany all requests:  Owners name and address, Dog’s name, age, breed color and gender; a current rabies certificate.  Proof of a current rabies vaccination is essential!!!

Please be prompt.  Licenses expire annually on March 31.  After July 1, owners are subject to a $10.00 fine in addition to the regular licensing fee for each unregistered dog in their household.


 Have You Been Sworn?

TO ALL Elected and Appointed Town Officers and Committee Members: State law provides that all elected and appointed persons acting on behalf of the residents of the town appear before the Town Clerk to be sworn to the faithful performance of their duties before taking any action related to the office that they hold.  This includes persons that are re-appointed or re-elected.

Resignations must be made to the Town Clerk before they become effective.

Posting Meetings

ALL BOARD AND COMMITTEE MEMBERS must become familiar with the Open Meeting Law. Please be reminded that legally posting a meeting requires providing the town clerk with written notice of the meeting at least 48 hours in advance of the meeting date and time.

You may place your own notice on the town bulletin board providing that it contains the date and time of posting and a copy of the notice with the posting information has been provided to the clerk. The Meeting Notice (posting form) is available for your convenience.

If you need an updated copy of the law, or if you have not signed an acknowledgement indicating that you have read and understand the law, please contact the clerk.

Conflict of Interest

WITH FEW EXCEPTIONS, all Elected and Appointed Town Officers and Committee members as well as town employees are required to complete on-line training provided by the State Ethics Commission and supply the clerk with a copy of their certificate of completion.  The certification expires after two years and the exam must be taken again. Please contact the clerk at 369-4235 ext 4 to confirm whether or not a record of your certification is on file.  Written instruction for taking the test is available in the clerk’s office.